Mission Statement: The Montana International Choral Festival is a nonprofit organization dedicated to promoting artistic excellence, global understanding, friendship, and goodwill through choral music.

Organizational Structure: The MICF operates on a year-round basis, consisting of a working board of directors, a volunteer Artistic Director,  and one paid employee, the Executive Director; and adding temporary employees during the months surrounding the festival.

Duties and Responsibilities of the Executive Director:

Champion the Festival and further its cause

  • Lead Board development efforts with the Executive Committee, identify required skill sets to inform recruitment of Board members, ex. legal, accounting, media
  • Work closely with the Artistic Director to assist choir recruitment, communication with the Board, planning of the Festival
  • Fundraising and Development 

Office Administration 

  • Maintain a one-person office and perform basic office tasks including bill pay, payroll, database maintenance, reports, communications, inventories, etc. 
  • Respond in a timely manner to daily emails, phone inquiries, etc. and maintain communication with colleagues in the arts community, business partners, and Festival sponsors as needed
  • Communicate regularly with selected choirs, on behalf of the Artistic Director. 
  • Secure contracts and communicate with performance venues, university housing, sound engineers as needed
  • Conduct orientation and onboarding of new Board Members, temporary office staff
  • Supply MICF committees with guidance, information, and statistics when needed.
  • Train and supervise support staff and office volunteers as needed and approved

Financial Management 

  • Oversee the development of the Festival budget
  • Record financial transactions in QuickBooks (donations, deposits, payroll, bills, etc.)
  • Assist the MICF Treasurer in preparing financial reports as requested
  • Prepare other office reports as needed
  • Payroll, payroll taxes and quarterly taxes; W2,W9, and 1099 annual reporting. 


  • Prepare annual pledge-drive mailings
  • Work with the chair of the fundraising committee to plan and implement fundraising strategies
  • Work with the chair of the fundraising and events committees to help plan and implement events
  • Write grant applications and/or provide information to grant writers as needed
  • Prepare grant reports as required by funding agencies


Advertising & Publicity 

  • Work with graphic artist to design Festival artwork
  • Create media and social media plan and timeline with marketing support
  • Supervise implementation of social media plan
  • Schedule and place all media buys, designing ads with graphic designers
  • Send press releases to media at appropriate times
  • Design Festival brochure with graphic designer
  • Design and produce Festival newsletters and make arrangements for bulk mailing
  • Represent the MICF to the media, at community events and meetings as needed
  • Grow MICF website; grow MICF Facebook and Instagram engagement


  • Develop agendas for Board meetings (with the President) and prepare meeting materials
  • Attend all official meetings of the MICF Board and Executive Committee
  • Attend and coordinate other committee meetings as needed

Festival Year Duties 

  • Assist choirs with the visa process, working with Festival visa attorney
  • Order Festival items such as choir tote bags, name badges, admission buttons
  • Secure all licensing and liability insurance needed
  • Oversee and assist the volunteer and host committees and operations
  • Oversee admission button sales through vendors and online
  • Customize Festival itineraries with Artistic Director for choirs and host families
  • Create local bus transportation schedules for U.S. choirs and choir outreach concerts. 
  • Create Festival Program Book and oversee production along with graphic designer
  • During Festival week, be available at all times to trouble-shoot problems. 

Minimum Qualifications

  • 3 years experience working in a non-profit organization
  • Proven experience in event planning 
  • Proficient with Quickbooks, Microsoft Office, Word, Excel and Google Suite 
  • Proven experience working in a culturally diverse environment; ability to communicate effectively with individuals from various linguistic and cultural backgrounds.
  • Proven experience working in unpredictable situations, be adaptable and comfortable with a fast-paced working environment leading up to and during Festivals
  • Demonstrated ability to work productively within a team, establish solid professional working relationships with Executive Board and Committee Chairs, and work well independently
  • Good communication, writing, public speaking, and presentation skills.
  • Demonstrated ability to maintain consistent attention to detail 
  • Demonstrated organizational, time-management, and problem-solving skills, and ability to meet deadlines with great attention to detail
  • Demonstrated ability as motivated self-starter
  • Ability to prioritize to meet deadlines.
  • Proven ability to be flexible
  • Proven communication skills while in person and remotely including Zoom, phone and email
  • Demonstrated ability as grant writer and fundraiser
  • Demonstrated ability as a critical thinker who solves problems “wisely”


Preferred Qualifications

  • Executive Director Experience
  • Non-profit Leadership Experience
  • Proficient with Google Docs, Sheets, Cloud Storage
  • Proficient with Social Media including Facebook, Instagram, X, TikTok
  • Proficient with Website design and updating Content



  • Professional Development
  • Community Service and Non-Profit time benefit (Federal School loan forgiveness)
  • MT Non-Profit Training Program


Compensation: The Executive Director will receive as a gross salary the amount of $25 per hour for all hours of work authorized. Personal leave, reserved parking, and community service benefit included.


To apply, email cover letter and resume to [email protected]