Mission Statement: The Montana International Choral Festival is a nonprofit organization dedicated to promoting artistic excellence, global understanding, friendship, and goodwill through choral music.
Organizational Structure: The MICF operates on a year-round basis, consisting of a working board of directors, a volunteer Artistic Director, and one paid employee, the Executive Director; and adding temporary employees during the months surrounding the festival.
Duties and Responsibilities of the Executive Director:
Champion the Festival and further its cause
- Lead Board development efforts with the Executive Committee, identify required skill sets to inform recruitment of Board members, ex. legal, accounting, media
- Work closely with the Artistic Director to assist choir recruitment, communication with the Board, planning of the Festival
- Fundraising and Development
- Maintain a one-person office and perform basic office tasks including bill pay, payroll, database maintenance, reports, communications, inventories, etc.
- Respond in a timely manner to daily emails, phone inquiries, etc. and maintain communication with colleagues in the arts community, business partners, and Festival sponsors as needed
- Communicate regularly with selected choirs, on behalf of the Artistic Director.
- Secure contracts and communicate with performance venues, university housing, sound engineers as needed
- Conduct orientation and onboarding of new Board Members, temporary office staff
- Supply MICF committees with guidance, information, and statistics when needed.
- Train and supervise support staff and office volunteers as needed and approved
- Oversee the development of the Festival budget
- Record financial transactions in QuickBooks (donations, deposits, payroll, bills, etc.)
- Assist the MICF Treasurer in preparing financial reports as requested
- Prepare other office reports as needed
- Payroll, payroll taxes and quarterly taxes; W2,W9, and 1099 annual reporting.
- Prepare annual pledge-drive mailings
- Work with the chair of the fundraising committee to plan and implement fundraising strategies
- Work with the chair of the fundraising and events committees to help plan and implement events
- Write grant applications and/or provide information to grant writers as needed
- Prepare grant reports as required by funding agencies
Advertising & Publicity
- Work with graphic artist to design Festival artwork
- Create media and social media plan and timeline with marketing support
- Supervise implementation of social media plan
- Schedule and place all media buys, designing ads with graphic designers
- Send press releases to media at appropriate times
- Design Festival brochure with graphic designer
- Design and produce Festival newsletters and make arrangements for bulk mailing
- Represent the MICF to the media, at community events and meetings as needed
- Grow MICF website; grow MICF Facebook and Instagram engagement
- Develop agendas for Board meetings (with the President) and prepare meeting materials
- Attend all official meetings of the MICF Board and Executive Committee
- Attend and coordinate other committee meetings as needed
Festival Year Duties
- Assist choirs with the visa process, working with Festival visa attorney
- Order Festival items such as choir tote bags, name badges, admission buttons
- Secure all licensing and liability insurance needed
- Oversee and assist the volunteer and host committees and operations
- Oversee admission button sales through vendors and online
- Customize Festival itineraries with Artistic Director for choirs and host families
- Create local bus transportation schedules for U.S. choirs and choir outreach concerts.
- Create Festival Program Book and oversee production along with graphic designer
- During Festival week, be available at all times to trouble-shoot problems.
- 3 years experience working in a non-profit organization
- Proven experience in event planning
- Proficient with Quickbooks, Microsoft Office, Word, Excel and Google Suite
- Proven experience working in a culturally diverse environment; ability to communicate effectively with individuals from various linguistic and cultural backgrounds.
- Proven experience working in unpredictable situations, be adaptable and comfortable with a fast-paced working environment leading up to and during Festivals
- Demonstrated ability to work productively within a team, establish solid professional working relationships with Executive Board and Committee Chairs, and work well independently
- Good communication, writing, public speaking, and presentation skills.
- Demonstrated ability to maintain consistent attention to detail
- Demonstrated organizational, time-management, and problem-solving skills, and ability to meet deadlines with great attention to detail
- Demonstrated ability as motivated self-starter
- Ability to prioritize to meet deadlines.
- Proven ability to be flexible
- Proven communication skills while in person and remotely including Zoom, phone and email
- Demonstrated ability as grant writer and fundraiser
- Demonstrated ability as a critical thinker who solves problems “wisely”
- Executive Director Experience
- Non-profit Leadership Experience
- Proficient with Google Docs, Sheets, Cloud Storage
- Proficient with Social Media including Facebook, Instagram, X, TikTok
- Proficient with Website design and updating Content
- Professional Development
- Community Service and Non-Profit time benefit (Federal School loan forgiveness)
- MT Non-Profit Training Program
Compensation: The Executive Director will receive as a gross salary the amount of $25 per hour for all hours of work authorized. Personal leave, reserved parking, and community service benefit included.
To apply, email cover letter and resume to [email protected]